7 Easy Ways to Share Documents

Did you know that close to 300 billion emails are sent on a daily basis? 

For businesspeople and everyone else, email has become an inextricable part of life. There is simply no escaping it. But while it was once a manageable way to communicate and share documents, the sheer volume of emails now makes it less effective.

Are you currently searching for better ways to share documents and plans with the rest of your organization? If the answer is yes, then keep reading for our top picks for easy sharing of documents.

1. Cloud Storage

Cloud storage has made it extremely easy to share documents with people in the same office or across the world. Popular cloud storage services like Google Drive, Dropbox, and OneDrive make it possible for users to upload files to a secure online server and share it with others with a simple link. Users can set the document permissions to view, comment, or even edit.

All changes made to the document are saved in real-time and synced across all devices, enabling users to quickly collaborate with one another, even if they’re miles away. All that’s needed to access documents is an internet-connected device and a free account. 

In order to do so, the document just needs to be uploaded or stored in the cloud service. This can be done by sending the document as an attachment in an email or by transferring it directly to a cloud account.

2. Physical Storage

One of the easiest and most effective ways to share documents is through physical storage devices. This includes USB flash drives, portable hard drives, DVDs, and CDs. These devices are easily transportable and high in storage capacity, making them a great option for sharing large amounts of information.

All you have to do is plug the device into a computer, and the computer can access it. Additionally, the sender can encrypt their information or have a password to help them protect the data.

Furthermore, with the creation of disc labels, individuals can quickly organize and share files. DVDs and CDs, compared to USB flash drives and hard drives, are more easily damaged and are prone to scratches, so precautions must be taken when storing and transferring media.

3. Online Collaboration Tools

With a single click, sharing documents is as easy as sending an email. For teams, tools such as Slack, Asana, and Trello allow users to set up collaborative workspaces where document files can be uploaded, edited, and shared. For any large documents, tools like Box allow users to store files securely and share them with clients or colleagues.

Many of these tools also come with additional features such as versioning, archiving, and permission-based sharing, making it easy for collaborators to work securely and efficiently. Online collaboration tools provide many easy and efficient ways for users to share documents and collaborate.

4. Social Media Platforms

Social media platforms provide an easy way to share documents with both small and large audiences. These platforms have simple user interfaces and make it easy to share files and documents quickly. For example, a user can upload a document to their profile or share it on their timeline, making it accessible to anyone who follows their account.

Some platforms also allow users to create groups, where files and documents can be shared with a select few for more private conversations. A popular example of this is Facebook’s Groups feature. By using the appropriate privacy settings to make sure shared documents remain private, users can easily share documents with friends, family, and peers.

5. Document Sharing Platforms

Document sharing platforms have revolutionized the way we share documents, making it easier than ever to share documents quickly and securely. By utilizing these document platforms, individuals and organizations can quickly upload, store and share documents within seconds.

Documents can be uploaded in a range of formats. And they can also be stored in the cloud. And all files and news can be accessed anywhere in the world via the document sharing platform without needing to make an account.

Users may also choose to password protect documents, or set expiry dates for security purposes. Generally, document sharing platforms are free and user-friendly, thus making document sharing an easy and efficient process.

So, next time you need to share a document, look no further than the great selection of online document sharing platforms that are now available!

6. Mobile Apps

When it comes to sharing documents quickly and easily, mobile apps make it easier than ever. Whether you’re sharing a single document or many of them, a mobile app simplifies the process and offers convenience. With just a few clicks, you can file share via email, WhatsApp, Drive, Slack, Dropbox, and many others.

For example, if you need to share a presentation, you can just open the app, upload the file, choose who to share with, and hit send. You can even create links or passwords for those who don’t have an account with a particular service.

You can even choose to limit the access to prevent any changes from being made by anyone else besides the creator. With all these features, there’s no reason not to use a mobile app to obviate in-person meetings and make document sharing both convenient and secure.

7. Personalized Websites

Instead of including documents in emails, users can upload them to the website and send out a link to the appropriate person. This can save on bandwidth and server issues as people don’t have to send huge files. 

This method also ensures the documents are always secure and up to date. The user can also enable downloads of documents for those who may not have access to their version of the software. It’s easy to set up different user levels so the right people can access the right documents, without giving everyone full access. 

Having to Share Documents Has Never Been So Easy

These easy ways to share documents can help streamline the process of creating documents while reducing the time spent in the transfer of the document. 

And there’s no need to worry about security either. The methods of sharing documents in this day and age have developed to protect not only documents, but also the users.

Try one of the methods to begin quickly and easily share documents today!

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